Choose
a date and time. Would you like to choose a theme for your party.
Discuss
the theme with the Birthday Child and agree.
Collate
ideas and activities for your Kids Party.
Do
you need to start collecting and resourcing things for any activity
you intend to do at the party eg boxes to make Aliens.
Confirm
with the Birthday child names of guests to invite, (where ever possible
find out surnames, there’s nothing worse than having 3 Johns in
a class and giving the invitation to the one your child dislikes)
Send
out invitations. Keep a list of names addresses and telephone numbers
of party guests.
Put
on RSVP to……… tel………..by date………..
Are
you having an entertainer at your Kids Party eg a magician or disco.
Telephone
and check on availability for date and time of party.
Have
a list of questions ready to ask.
Are
they available, how long does their act/show last,
how
much do they charge,
do
they need you to provide anything eg power points.
Or
are you having an inflatable eg a Bouncy Castle.
Telephone
and check on availability, cost to hire, how long for, do they deliver,
how long do they take to inflate etc.
Confirm
all details in writing.
Plan
your menu, consult the birthday child as to what they would like
to eat.
Write
down your menu.
If
you are catering yourself check out pack sizes at the supermarket
and work out how much you need to buy.
Check
on selection of Birthday cakes.
If
you are getting caterers in to do the food phone up and get quotes,
have a list of food that you want or see what they suggest.
Do
they deliver, do they serve the food, do they tidy up after,
do
they want a deposit for crockery, glasses etc, how much do they
charge.
Decide
if you want a sit down or buffet style Birthday tea.
Do
you need tablecloths,
plates,
serviettes,
cups,
cutlery
for eating or serving food,
serving
plates or trays,
candles
for the cake, matches, cake knife,
extra
cloths (for mopping up), bin bags (for tidying up),
streamers
balloons, prizes for any games or activities, party loot bags, contents
for loot bags.
Do
you want a special Birthday Cake made or are you going to buy one.
If
you are having a cake made contact cake makers, they should be able
to show you samples or pictures of the cakes they supply, do specify
the date you need the cake for, order early as for some cakes the
icing will need time to set.
Give
them the correct spelling of your child’s name to avoid mistakes.
Are
you going to have music at your Kids Party if so do you need CD
or cassette player, consult the Birthday child as to the music to
be played, power points, someone designated to “look after” the
music.
Plan
and finalise your activities and games with the Birthday child.
Write down the list of activities and games , will you need any
props for the games ,prizes, do you need any extra adult help with
games.
Plan
to have help at your Kids Party, other Mums, Dads to help etc. You
can’t be everywhere
List
out specific tasks you wish each person to do for you eg, Arwen
to take coats, Edward to check guests off on the list and issue
name badges, Jane to set out food, Shaun to hand out loot bags etc.
Are
you going to video the party, if so do you have a camcorder, if
not can you hire one, check out the local stores for costs, availability,
length of hire.
Balloons,
every Kids Party needs balloons . How many do you need, how long
will it take you to blow them up, do you wish to hire a helium gas
bottle usually available from balloon suppliers, will they deliver
or do you have to collect.
Make
sure you have found your camera and have extra film, do you need
new batteries. Kids are always photogenic, opportunities not to
be missed. (especially when shown again on their 18th birthday).
Decorations,
do you need someone to help you.
Plan
a day to do the Party shopping, take your list with you.
ONE
WEEK BEFORE
Check
the guest list and follow up on non receipts of RSVP’s to get a
final count. .
Prepare
a final list of the menu items, games or activities to be played,
prizes to be given, contents of loot bags music to be played.
Shop
for non food items needed, eg plates serviettes tablecloths etc.
Do
the food shopping either go to the supermarket (sounds like hard
work) or shop on line and they deliver to your door, (heaven) www.iceland.co.uk
they really are wonderful people
Confirm
with entertainer, caterers, cake makers, people to help, time of
arrival, time of collection, time of delivery etc.
Wrap presents, prizes, parcels for any games and activity.
Make
up loot bags for each guest. Write a “to do” list for the Party
day Decide what the Birthday child and you are going to wear at
the party, get it ready.
KIDS
PARTY DAY
Happy
Birthday to the Birthday Child.
Open presents and cards.
Prepare
food and drink.
Organise
your helpers.
Decorate
rooms.
Blow
up balloons.
Have
games and activity list with prizes to hand ready .
Make
sure you eat something before the party.
Set
out table and lay out food , start music, put wine to chill in the
fridge for afterwards. Welcome guests as they arrive.
Tell the guests what is going to happen eg games followed by birthday
tea then the magician.
LET
THE PARTY BEGIN
to
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